Multi-Dropdown

The Multi-Dropdown field lets users select multiple options from a collapsible list. It's the compact alternative to Checkboxes - best when your option list is too long to show all at once.

What it is

A Multi-Dropdown field works like a Dropdown but allows multiple selections. Users click to open the list, check off as many options as they want, and the field displays the selected items in a compact way. The list stays hidden until opened, which keeps your form clean when you have many options to choose from.

When to use it

Team member assignments - assign multiple team members to a project or task from a longer list
Tag selection - pick multiple tags from a large tag library without cluttering the form
Skill sets - select multiple skills or specialties from a comprehensive skills list
Product attributes - choose multiple attributes that apply to a product (color, size, material) from long option lists
Any multi-select field with 5+ options - use Multi-Dropdown instead of Checkboxes to save space

Working with options

Options are entered as a comma-separated list and are case-sensitive. For example: Open, Closed, Pending.

Once an option is saved and records are using it, you cannot rename it. If you added Pending but later want to call it Hold, these are treated as two different values - existing records will still show Pending. To migrate records to the new value, you can either use the API to update them in bulk, or filter your records by the old value and update each one manually.

Plan your option values carefully before you start entering data. Renaming a value later requires updating every record that uses it.

Settings

Options - enter your list of choices; separate each option with a comma or press Enter after each one
Default Value - choose which option(s) are pre-selected when a new record is created
Label - the name shown above the field in forms and layouts
Required - prevents saving the record unless at least one option is selected
Conditional - show or hide the field based on another field's value

Example

In a staffing app, you add a Multi-Dropdown field labeled Assigned Team Members to your Projects object type. Your options are all the staff members in your business - say, 12 people. Because the list is long, a Multi-Dropdown keeps the form compact: users click to open it, select the 2-4 people working on that project, and the dropdown closes showing a summary of who's assigned. The same data in a Checkboxes field would show 12 checkboxes on the form at all times.